The European University Institute is offering a 12-month Academic Service Traineeship in Florence, Italy, with a €1,540 monthly grant and travel reimbursement. Apply by 2 November 2026.
Background & Job Description
The European University Institute (EUI) is inviting applications for its remunerated Academic Service Traineeship in Florence, Italy. The 12-month opportunity is designed for early-career professionals interested in higher education administration, international academic services and institutional support.
The trainee will support the Academic Service, which oversees admissions, registration, academic progress and governance processes for master’s students, doctoral and postdoctoral researchers, and fellows.
The position offers practical experience in an international research university, with opportunities to contribute to academic administration, student onboarding, digitalisation and institutional events.
The traineeship is scheduled to begin on 1 February 2027, and applications close on 2 November 2026 at 23:59 CET.
Programme Overview
| Detail | Information |
|---|---|
| Organisation | European University Institute (EUI) |
| Traineeship | Academic Service |
| Location | Florence, Italy |
| Duration | 12 months |
| Start date | 1 February 2027 |
| Schedule | Full-time, Monday to Friday, 8 hours per day |
| Monthly maintenance grant | €1,540 |
| Travel support | Reimbursement of eligible travel expenses at the beginning and end of the traineeship for trainees recruited outside Florence |
| Application deadline | 2 November 2026, 23:59 CET |
| Application method | Online application form |
| Contact for application difficulties | Traineeships@EUI.eu |
Tasks and Traineeship Benefits
The successful candidate will work with the Academic Service’s Director, Deputy Director and other team members to support administrative activities across several areas.
Key responsibilities include:
- Institutional planning: Assisting with preparation of the EUI Academic Calendar.
- International administration: Supporting the handling of special identification cards issued by Italy’s Ministry of Foreign Affairs and assisting the Student Administration team.
- Student onboarding: Helping organise welcome, orientation and induction activities for newly admitted researchers and fellows.
- Digital innovation: Contributing to the digitalisation of Academic Service processes.
- Institutional events: Supporting the Conferring Ceremony and September Orientation Programme.
The trainee will gain exposure to areas including admissions, welcome services, international mobility, student administration, the Registrar’s Office, the Scholars’ Hub, and quality assurance and recognition.
Monthly Grant and Other Benefits
The EUI offers a monthly maintenance grant of €1,540, with the stated rate applying from 1 January 2026.
Additional benefits include reimbursement of eligible travel expenses at the beginning and end of the traineeship for those recruited from outside Florence, a discounted lunch at the EUI canteen, and access to institutional facilities such as the library and reading rooms.
Trainees can also participate in professional training, seminars, workshops, extracurricular activities and wellbeing initiatives. The programme is intended to strengthen organisational, communication, time-management and intercultural teamwork skills.
Qualifications and Eligibility
Applicants must meet the following conditions.
Nationality: Candidates must be nationals of European Union Member States or candidate countries benefiting from a pre-accession strategy. A limited number of non-EU nationals may be accepted under specific agreements or exceptional arrangements, subject to available resources and the rules governing the traineeship. Applicants should confirm whether they qualify before applying.
Education: Candidates must have completed the first cycle of university studies and obtained a full degree, or its equivalent, by the application deadline.
Recency of qualification: The last university diploma must generally have been obtained no more than three years before the application deadline. This restriction does not apply to applicants who are enrolled in further university studies when applying.
Languages: Applicants must have a good knowledge of one EUI official language and a satisfactory knowledge of another. English, French and Italian are the Institute’s main working languages. Proven spoken and written English at CEFR B2 level or above is required.
Required Skills
Candidates should have relevant experience in one or more of the advertised administrative areas and good knowledge of Microsoft Office applications.
The following would be advantageous:
- A strong interest in university administration.
- Knowledge of or experience with digitalisation processes.
- Strong organisational skills and a results-oriented approach.
- Experience in an international or multicultural environment.
- Knowledge of additional European Union languages.
Applicants should also be prepared to demonstrate integrity, accountability, confidentiality, collaboration and the ability to work effectively in a multicultural setting.
Important: The nationality and educational requirements are mandatory conditions stated in the vacancy. Applicants who do not meet the eligibility rules are advised not to apply.
Additional Information
Applications must be submitted through the EUI’s online application form. Candidates should upload the required documents, including a CV and identification document or passport, as requested by the form.
The application is considered successfully submitted only after the applicant receives an automatic email confirmation. Only shortlisted candidates invited to interviews will receive information about their selection status.
Application deadline: 2 November 2026 at 23:59 CET.
For difficulties submitting an application, contact Traineeships@EUI.eu.
Frequently Asked Questions
1. What is the EUI Academic Service Traineeship?
It is a 12-month traineeship in Florence, Italy, offering practical experience in higher education administration and academic services.
2. How much does the EUI traineeship pay?
The advertised maintenance grant is €1,540 per month, based on the rate effective from 1 January 2026.
3. Does the traineeship cover travel expenses?
The EUI states that travel expenses incurred at the beginning and end of the traineeship are reimbursed for trainees recruited from outside Florence.
4. When does the traineeship begin?
The scheduled start date is 1 February 2027.
5. Who is eligible to apply?
The opportunity is primarily open to nationals of EU Member States and eligible candidate countries, subject to the stated degree, qualification-recency and language requirements. Limited exceptions may apply to certain non-EU nationals under specific arrangements.
6. Is a university degree required?
Yes. Applicants must have completed the first cycle of university studies and obtained a full degree or equivalent by the application deadline.
7. What language skills are required?
Candidates must have a good knowledge of one EUI official language and a satisfactory knowledge of another. English at CEFR B2 level or above is specifically required.
8. What is the application deadline?
Applications close on 2 November 2026 at 23:59 CET.
9. How do I apply?
Complete the online application form through the European University Institute’s official traineeship recruitment process and upload the requested documents. Keep the automatic confirmation email as proof of successful submission.
Opportunities Feed Assessment
The EUI Academic Service Traineeship may suit eligible early-career professionals seeking experience in international higher education administration. Its €1,540 monthly maintenance grant, travel reimbursement provisions, professional development opportunities and exposure to a multicultural research institution are key features.
However, the nationality requirement is particularly important. Prospective applicants should verify that they qualify under the EUI’s rules before preparing an application.
Disclaimer: Opportunities Feed shares career and education opportunities for informational purposes. It is not affiliated with the European University Institute and does not recruit on the Institute’s behalf. Applicants should verify all eligibility conditions and application instructions through the official EUI recruitment process.
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