UNDP is hiring a Recruitment Assistant in Kuala Lumpur, Malaysia, on a one-year national contract. The role supports recruitment processes, HR administration, candidate screening, recruitment analytics and stakeholder services.
The United Nations Development Programme (UNDP) is recruiting a Recruitment Assistant in Kuala Lumpur, Malaysia. The full-time position is part of the Bureau for Management Services and supports recruitment and human resources services for UNDP offices.
The vacancy is offered at NPSA-5 level under a one-year National Personnel Service Agreement (NPSA). Applications close on October 8, 2026.
Opportunity Overview
| Details | Information |
|---|---|
| Organisation | UNDP |
| Position | Recruitment Assistant |
| Location | Kuala Lumpur, Malaysia |
| Job ID | 37090 |
| Grade | NPSA-5 |
| Contract | National Personnel Service Agreement |
| Duration | 1 year |
| Schedule | Full time |
| Practice Area | Management |
| Required language | English |
| Deadline | October 8, 2026 |
| Mobility | No mobility required |
What the Role Involves
The Recruitment Assistant will work under the direct supervision of a Recruitment Associate and overall guidance of a Recruitment Analyst. The role supports transparent, accurate and consistent recruitment services for country offices.
Key responsibilities include:
- Supporting recruitment strategies and processes.
- Reviewing recruitment requests and vacancy announcements.
- Supporting applicant screening and candidate evaluations.
- Gathering candidate references.
- Organising interview panels.
- Supporting candidate selection and approvals.
- Communicating with candidates about application outcomes.
- Preparing recruitment analytics reports.
- Maintaining recruitment tracking systems.
- Managing recruitment data in official databases such as UNall and Quantum.
- Maintaining candidate rosters.
- Supporting recruitment training and knowledge management.
- Contributing to recruitment procedures and standard operating processes.
Qualifications and Experience
UNDP requires secondary education. A university degree in Human Resource Management, Business Administration, Public Administration, Social Sciences, International Relations or a related field will be considered an advantage, although it is not mandatory.
Applicants need:
- Five years of relevant HR or administrative experience with a high school diploma; or
- Two years of relevant experience with a Bachelor’s degree.
- Experience in recruitment at national or international level is preferred.
- Advanced Microsoft Office skills, particularly Word and Excel.
- Experience with collaboration tools and digital platforms.
- Familiarity with cloud-based management systems such as ERP.
- Experience communicating with internal and external stakeholders.
- Talent acquisition software experience is desirable.
- International organisation experience is desirable.
- Power Apps and AI tools experience is an advantage.
Skills and Competencies
The vacancy highlights recruitment design and management, candidate assessment and selection, communication, digital literacy, customer satisfaction and client management.
UNDP also lists competencies including achieving results, innovative thinking, continuous learning, adaptability, determination, partnership and supporting diversity and inclusion.
Fluency in English, both written and spoken, is required. Working knowledge of another UN language is an advantage.
Contract and Eligibility
The position is based in Kuala Lumpur, Malaysia, and is a national position. The vacancy states that it is open to nationals of the respective country.
The contract duration is one year.
Application Deadline
The application deadline is October 8, 2026, at 5:59 AM according to the vacancy listing.
How to Apply
Interested candidates should apply through the official UNDP Careers recruitment platform.
The vacancy is titled “Recruitment Assistant [Open to internal and external applicants]” and has job identification number 37090.
Applicants should also note that UNDP does not charge a fee at any stage of its recruitment process.
Opportunities Feed Assessment
This opportunity is focused on HR recruitment administration and service delivery. Candidates with experience in recruitment processes, applicant screening, HR administration, recruitment databases, talent acquisition systems and stakeholder communication should compare their background with the stated requirements.
The role also has a strong digital component, with experience in ERP systems, Power Apps and AI tools identified as relevant advantages.
Frequently Asked Questions
What is the UNDP Recruitment Assistant job?
It is an HR and recruitment support position within UNDP’s Bureau for Management Services.
Where is the job located?
The position is based in Kuala Lumpur, Malaysia.
What contract is offered?
The vacancy is a one-year National Personnel Service Agreement (NPSA) at NPSA-5 level.
What education is required?
Secondary education is required. A relevant university degree may be considered, but the vacancy states that it is not mandatory.
How much experience is required?
Five years with a high school diploma or two years with a Bachelor’s degree in relevant HR or administrative work is required.
Is recruitment experience required?
Relevant recruitment experience is preferred, particularly at national or international level.
What language is required?
Fluency in English is required. Another UN language is an advantage.
When is the deadline?
Applications close on October 8, 2026, at 5:59 AM.
Does UNDP charge an application fee?
No. UNDP states that it does not charge candidates at any stage of recruitment.
Disclaimer
Opportunities Feed is sharing this vacancy for informational and career purposes. We are not affiliated with UNDP and do not recruit applicants on its behalf.
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