Gates Foundation Program Assistant jobs currently include three full-time programme support positions: Program Assistant, Gender Equality; Senior Program Assistant supporting Neglected Tropical Diseases and Vaccine Development; and Senior Program Assistant on a limited-term contract. The vacancies offer administrative professionals the opportunity to support teams working on global health, gender equality and development.
These are three distinct vacancies with different responsibilities, eligibility requirements and closing dates. Two are based in Seattle with approximately half of working time in the office. The third is based in Nairobi. They are not unrestricted work-from-anywhere opportunities, and applicants must already meet the relevant work-authorisation requirements.
Gates Foundation Program Assistant vacancies at a glance
- Program Assistant, Gender Equality — B021831: Seattle; full-time; applications close on 16 November 2026.
- Senior Program Assistant, Neglected Tropical Diseases and Vaccine Development — B021842: Seattle; full-time; applications close on 18 November 2026.
- Senior Program Assistant (LTE) — B021847: Nairobi; full-time limited-term appointment ending on 31 December 2027; the official recruitment record lists a closing date of 14 November 2026.
All three official recruitment records showed applications available when checked on 12 November 2026. Candidates should open the relevant vacancy and confirm its status before preparing or submitting an application.
Benefits and compensation
The employer describes a benefits package that includes medical, dental and vision cover without premiums, paid time off, paid family leave, an employer-funded retirement contribution and regional holidays. Candidates should review the terms applicable to their appointment and location during recruitment.
The Seattle Senior Program Assistant vacancy, B021842, explicitly lists an hourly pay range of US$36.68 to US$51.39. The foundation explains that starting pay normally falls between the minimum and midpoint of the published range, with the final offer informed by relevant skills, experience and expertise.
For Program Assistant, Gender Equality, B021831, the official description gives a range of US$31.44 to US$44.04 but does not specify the pay period in the text checked. Applicants should confirm that detail with the employer; it should not be assumed from the figures alone. No salary amount is stated for the Nairobi vacancy.
1. Program Assistant, Gender Equality
This position supports the Gender Equality division through its central administrative team. The successful applicant will help multiple leaders organise their working time, manage meeting requests across time zones and keep day-to-day operations running effectively.
Responsibilities include calendar coordination, handling substantial volumes of email, processing expenses and reimbursements, and supporting special projects. The assistant may also help organise team meetings and events, coordinate introductory meetings for new employees and contribute to collaboration across the division.
Experience and eligibility
The vacancy asks for some administrative experience in a complex, fast-moving organisation. Applicants should be able to manage competing deadlines, take initiative, work independently and build effective relationships across teams. Experience with Microsoft Office, particularly Outlook, and relevant AI or automation tools is strongly preferred.
The job is based in Seattle and requires 50% office attendance. Relocation assistance is not available. Applicants must have unrestricted authorisation to work in the United States: the foundation will not provide immigration sponsorship or the immigration-related support described in the vacancy.
Deadline: 16 November 2026. Reference: B021831.
Read the official Program Assistant, Gender Equality vacancy and apply.
2. Senior Program Assistant: Global Health Teams
The second vacancy supports the Neglected Tropical Diseases and Vaccine Development teams. It combines executive administration with coordination of team operations, events and international travel. The assistant works closely with the director who leads both teams and with the teams’ strategy, planning and management leadership.
This is more than diary management. The successful candidate will help leadership assess competing requests, anticipate preparation needs and keep information moving between colleagues. Duties also include organising travel arrangements and itineraries, supporting meetings and partner events, handling sensitive matters and maintaining team information systems.
Experience and eligibility
Applicants need a bachelor’s degree or equivalent demonstrated experience and experience providing administrative support to senior managers or executives in a fast-paced organisation. The description emphasises complex calendar management, international travel support, event coordination, independent problem-solving and discretion.
Strong organisational and relationship-building skills are important because the role supports several people with different priorities and working styles. Experience using Microsoft Office and relevant AI tools is strongly preferred.
The position is based in Seattle, with approximately 50% office attendance. No relocation assistance or immigration sponsorship is available, and unrestricted US work authorisation is required.
Pay: US$36.68–US$51.39 per hour. Deadline: 18 November 2026. Reference: B021842.
Read the official Senior Program Assistant vacancy and apply.
3. Senior Program Assistant: Limited-Term Appointment
The Nairobi position supports the foundation’s Africa team and provides administrative assistance to several principals, including a director-level leader. The appointment ends on 31 December 2027. This is the current stated end date, not a guaranteed 24-month contract.
Work includes coordinating complex calendars and meetings, managing leadership travel and related visa logistics, processing expenses and helping organise events, retreats and field visits. The assistant also supports communication with partners and government officials and contributes to onboarding and team coordination.
Experience and eligibility
The employer asks for a bachelor’s degree or equivalent demonstrated experience, together with intermediate experience supporting senior management or executives. Experience coordinating high-level delegation travel is also required. Applicants should demonstrate sound judgement, prioritisation skills and the ability to develop trusted working relationships.
Experience with Microsoft Office, especially Outlook and Teams, and relevant AI tools is strongly preferred. Candidates must be legally able to work in Kenya without visa sponsorship. Relocation support is not provided.
Deadline: 14 November 2026, as listed in the official recruitment record. Reference: B021847. Salary is not specified in the vacancy text checked.
Read the official Senior Program Assistant LTE vacancy and apply.
How to apply
- Choose the vacancy that matches your experience and existing work authorisation.
- Open its official link and check the title, reference, location and closing date.
- Follow the application process on the Gates Foundation recruitment platform and supply the information and documents requested there.
- Use specific examples of relevant calendar, travel, event, communication or executive-support work where the application asks about your experience.
- Submit before the applicable deadline and retain the platform’s confirmation.
The published notices state that employment is conditional on a successful background check. Candidates needing an accommodation can follow the contact instructions in the official vacancy.
Frequently asked questions
Can I work remotely from another country?
No unrestricted international remote arrangement is advertised. The Seattle roles require office attendance, and the third position is based in Nairobi.
Do all three positions pay the same amount?
No. Each vacancy has separate terms. Only B021842 explicitly identifies an hourly rate in the material checked.
Will the foundation sponsor a visa?
These notices require existing work authorisation and do not offer sponsorship. Review the exact wording for your chosen role.
Opportunities Feed is an independent publisher, not the employer or a recruitment agent. Applications are handled through the Gates Foundation’s official recruitment platform.
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